Privacy Policy

1. Data Controller

This Platform is operated by MyTeamUp and Bays Dental Group (NIT: 901700575), legally represented by Christopher Bays. We are the data controllers responsible for the personal and health information processed through this Platform.

2. Information We Collect

When you use this Platform, we collect and store the following information:

• User account information (name, email address, role)
• Login activity (IP address, browser type, date and time of access)
• Device and session information
• Actions performed within the Platform (pages accessed, data viewed or modified)

3. Purpose of Data Collection

The information collected is used exclusively for:

• Authenticating and authorizing user access
• Monitoring compliance with HIPAA regulations and company policies
• Detecting and preventing unauthorized access or misuse
• Auditing and investigating security incidents
• Improving Platform performance and operations

4. HIPAA & Protected Health Information (PHI)

This Platform handles Protected Health Information (PHI) as defined by the Health Insurance Portability and Accountability Act (HIPAA). All PHI is processed, stored, and transmitted in accordance with HIPAA Privacy and Security Rules. Access to PHI is limited to authorized personnel on a need-to-know basis. We implement administrative, physical, and technical safeguards to protect PHI from unauthorized access, use, or disclosure.

5. Data Sharing & Disclosure

We do not sell, rent, or share personal information or PHI with any third parties except as required by law or as necessary for the operation of this Platform (e.g., secure hosting providers bound by data processing agreements). Any disclosure of information will be made in accordance with HIPAA regulations and applicable law.

6. Data Retention

Login activity logs, access records, and audit trails are retained for a minimum period as required by HIPAA regulations and company policy. User account data is retained for the duration of the user's authorization to access the Platform and for a reasonable period thereafter as required for legal and compliance purposes.

7. Security Measures

We implement industry-standard security measures to protect all data processed through this Platform, including:

• Encrypted data transmission (TLS/SSL)
• Role-based access controls
• Automatic session timeout after inactivity
• IP address and login activity monitoring
• Regular security audits and reviews

8. Internal Use Only

This Platform and all data within it are strictly for the internal use of Bays Dental Group and MyTeamUp. This Platform is a registered, proprietary system. Any unauthorized use, access, or distribution of information may result in legal action under applicable federal, state, and local laws.

9. Changes to This Policy

We reserve the right to update this Privacy Policy at any time. Continued use of the Platform constitutes acceptance of any revised policy.

10. Contact

For questions regarding this Privacy Policy or data handling practices, contact Bays Dental Group administration or the MyTeamUp support team.